KU Bookstore Adoption Submission and Communication Procedures

Adoption Submission and Communication

In order to best streamline this process we find it best for faculty to submit their course materials needs and communicate any changes or inquiries to the Lawrence campus and their buying staff. This will ensure course materials are accurate, timely, and flow to our website for students  to view and purchase their required course materials for any given semester. The buyers on the Lawrence campus purchase for the main campus, Edwards campus (Overland Park), Burge Union (Law School), KU Medical Center (KC), and KU Medical Center (Wichita). Systematically our database allocates and distributes materials by campus designation, therefore books will be purchased, shipped, and identified for their specific campus. I will outline the preferred avenues for faculty adoption submission.

Submit via our online ordering link

http://www2.ku.edu/~union/adoption/

This link can be copied and pasted for reuse and also found at http://kubookstore.com/ for any time access.  In the coming weeks we will have a specific “Faculty Resources” page that will contain this link as well as other valuable information faculty and staff may find valuable.

The information submitted via this link flow directly to the textbook office for the buyers to verify and input the information into our database.  Once this information is submitted into our database it will be visible for students to view their required course materials on our website.

Submit via Email

Simply email all your course materials needs to:

textoffice@ku.edu

We ask that as much detail as possible is included in the email.  The details on the online ordering form above are a good frame of reference for what information is needed.  Some faculty prefer this method and this is completely fine.  This information, just like the online requisition form, will go directly to the textbook buyers shared email account for verification and submission into our database.  Similarly, once this information is submitted into our database it will be visible for students to view their required course materials on our website. 

http://ku-pc.verbasoftware.com/comparison?id=34364

*Click the Green “Compare Prices” tab at the bottom of the page to view required course materials as well as view several purchasing options.

There is also a comments field that faculty can utilize to communicate any special requests.  A simple message like “please use newest edition” is a very valuable use of that space.  If there are any additional non-textbook items that are needed for a course, there is an option to add additional supplies.  This can be such items as lab goggles, lab coats, lab notebook, etc.  Even though most students may already have these supplies, it does go a long way in communicating all the materials the particular course requires.  We can include these items in the course list along with the traditional textbooks.

Fax

Although fax's scare us a little bit, we are more than happy to accept them.  Those faxes can be submitted to 785-864-1819, which is the Lawrence location fax number.  By sending this to Lawrence as opposed to Wichita we can guarantee that the same people receiving the emails and online requisitions are receiving the faxes, this simply reduces the risk of something getting lost or not being passed along to the buyers.  Attached is a link to a PDF of our adoption form.  Faculty can print this form and fax this to the number mentioned above.

http://www.kubookstore.com/images/document/KU%20Bookstore%20Adoption%20Form.pdf

Call

Faculty can always call to verify that we received their request, fax, or online ordering submission. 

785-864-2477—Kylee Clendenen, textbook buyer

785-864-2484—Mike Engel, textbook buyer

785-864-2478—James Rourke, Assistant Director

785-864-5263, Textbook Floor Staff

The communication piece is what I focused on because once this information is received we can ensure books are ordered and distributed to their needed location.  Our inventory database takes into account how many copies are currently at each store, which prevents unnecessary ordering and waste.  Also, as we move forward in this transition, we will have an accurate sell through history for books and their courses.  This history allows us to make better buying decisions on course materials for any given semester.

For example, if last fall we ordered 25 copies of a textbook for a nursing course and our records show we only sold 2, this will trigger us to perhaps scale back on the amount of books we purchase from the publishers or wholesalers.  The perfect scenario doesn’t always exist, but we always try to make intelligent buying decisions where we aren’t left with excess stock and we don’t leave students empty handed.  This is why our website is such a resource for students.  It provides students with the transparency they desire to make the most educated, cost effective decisions on the purchasing of their course materials. 

Also, it is worth mentioning that our buying staff does verify enrollment caps, estimated enrollments, and enrollment history while entering these adoptions into our database.  This is especially important as we may receive textbook adoptions before students have even enrolled.  This allows us to carefully review the previous course enrollment history and textbook sales history in order to make more intelligent purchasing decisions.


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